Cloud computing and the GSA

Among the constant changes at the General Services Administration, one that has come in slightly under the radar is the release of a new special item number under schedule 70.
The recently released “Cloud” special item number is created to streamline the purchase of all cloud services through a single SIN. This small change with shorten time for procurement and will clear any confusion on whether the GSA is looking for a cloud-based or premise-based solutions.
SIN 132-40 includes commercially available cloud computing services but the most exciting part for contractors is the inclusion of Infrastructure as a Services (IaaS), Platform as a Services (PaaS), and Software as a Service (SaaS). While SaaS has been growing commercial as the best way to deliver the newest and best software, the GSA has been lagging in adapting of this delivery and service option. With the ability to purchase SaaS clearly as that, the GSA will be moving forward with technology updates!

If you’re interested in seeing whether your software falls within the Cloud Computing umbrella, take a look at the National Institute of Standards and Technology (NIST) “Definition of Cloud Computing”. http://csrc.nist.gov/publications/nistpubs/800-145/SP800-145.pdf.
There’s also a great checklist that you can use to make sure that your offerings fit. NIST has created this for contractors to avoid confusion.
 http://www.gsa.gov/portal/mediaId/227403/fileName/Response_Template_and_Checklist_for_Cloud_SIN_05202015.action (It’s on Page Two!)

For contractors looking to add this SIN to their GSA offerings, make sure that you include the corresponding NAICS code (518210 data processing, hosting, and related services) on your SAM. Always make sure that you are compliant.

This small change to schedule 70 does mark the GSA moving forward, technology wise. More and more companies are offering their products and services in a cloud computing model which benefits the buyer and seller equal.

Just like submitting any modification, adding SIN 132-40 requires some paperwork. Make sure you read through the solicitation document and follow the instructions closely. And check out the GSA’s page on the Cloud Special Item Number Project- http://www.gsa.gov/portal/content/199547.
 

New Contractor Assessment Report

Do you have a Contractor Assistance Visit (CAV) coming up? The GSA has made some changes to the Contractor Assessment Report, you will want to be aware of what they are looking for.

For those of you have been through a CAV previously you know that there were certain items listed as "critical" which were the items that your Contracting Officer would list as "serious concerns exist" and ensure that corrections are made. The second category was "mandatory, but not critical" which is exactly what it sounds like. And lastly, "the extras" which include essentially everything else.

With the new Contractor Assessment Report the categories described above are non-existent. The new categories are broken into the following:

• Sales Reporting
• Did the contractor meet the sales requirement?
• Are they reporting on time?
• Are they reporting all GSA sales?
• Pricing
• Did the contractor demonstrate compliance with pricing requirements?
• Are you pricing based on your awarded price list?
• Prompt Payment Discounts
• Did the contractor demonstrate compliance with prompt payment discounts?
• If you were awarded them are you actively using them?
• Scope
• Did the contractor demonstrate compliance with scope of contract?
• Are you on selling what is on your contract?
• Trade Agreements Act
• Did the contractor demonstrate compliance with Trade agreements act?
• eCommerce
• Did the contractor demonstrate compliance with eCommerce requirements?
• Did you accept government pay cards?
• Did you fill all GSA Advantage orders?
• Delivery
• Did the contractor demonstrate compliance with delivery requirements?
• If you are awarded FOB Destination are you including shipping in your price?
• If you are FOB Origin are you charging for shipping correctly?

The questions are not all inclusive and are just examples of what will fall under each category. Before your CAV be sure that you are aware of your specific contract information and can answer the above and it will go smoothly. 

00CORP- you don’t have to start over!

Your company has been working diligently, collecting paperwork and filling out documents for months now, all to submit a proposal against one of GSA’s service schedules. Countless hours have been spent and lots of confusion understanding government documents has happened. But you’ve figured it out, worked with the system and are almost ready to submit.

Then you heard the news: the services schedules are no longer accepting solicitations against them! All that work for nothing. Not so fast…

The recent refresh to the solicitation for services contracts had the following blurb: “New offers for GSA Schedules 520 (FABS), 541 (AIMS), 738II (Language), 871 (PES), 874 (MOBIS), 874V (Logistics), and 899 (Environmental) are no longer being solicited or accepted.” If you read on, the solicitation directs all potential applicants to 00CORP.

So all that hard work later you think, “Great.. Now I have to start over with a new solicitation?!”

Not quite.

00CORP does have some of its own extra requirements, but a lot of the work that you’ve done is still valid! The special item numbers you’ve selected still apply and the narratives that you’ve worked so hard to craft still work. But here are some quick tips in case 00CORP has your company stressed out!

Tip 1: make sure you transfer all your info to the templates for the 00CORP Solicitation. The headers are correct on the documents found at this link- https://goo.gl/9kCqkM

Tip 2: The special items that you selected are still correct. Just add a “c” in front of them to signify consolidated

Tip 3: The summary of offer document for 00CORP is very different than the services one was. Make sure you read through it carefully and provide all the necessary information!

Professional Services Schedule

Our industry has been hearing about the elusive Professional Services Schedule for years. Well after countless push backs and mysteries it is finally here.

Although the time has come and gone for submitting your migration request of June 1st, there are still a lot of unanswered questions. This is what we know:

• If you have more than one of the following schedules then you should have submitted your migration request: 520, 871, 874, 874 V, 738 II, or 899.
• Once the migration is complete you will have 1 GSA Contract with a brand new Contract number and term. Which means that you will only have to worry about the $25,000 minimum sales requirement for one Schedule. 
• The GSA has promised that all migrations that were submitted by the June 1st deadline will be completed before October 1st.
• If you did not submit your migration request by June 1st you need to contact your contracting officer and explain your situation ASAP!
• GSA has stated that contractors who have not done so are not guaranteed migration by Oct 1st and after Oct 1st they will be canceling one of those contractors multiple schedule. Of which you have no choice and it will be done at random.
• For new contractors going under any of those schedule you will directed to submit a 00 Corp.
• However, you will be at the back of the line waiting for the GSA to complete all of the migrations first. 

For as long as the GSA has been discussing this we know very little. We do not have any inkling how the GSA will handle those contractors who only have 1 of the included schedules.

For the time being, if you have not submitted your migration please please please contact your contracting officer. If the GSA decides to enlighten us with additional information the GCS team will be sure to share it. 

8a stars

Among the many different contract vehicles the government offers for purchasing a variety of products and service, 8(a) STARS II is a small business dream- for information technology firms. This Government-Wide Acquisition Contract (GWAC) provides a large and diverse pool IT contractors for the government to award direct task orders for up to $4 million dollars. Imagine, shortening or even avoiding the bidding and proposal process all together.

Contractors must fall under the one or more of the following functional areas to be considered:

1.       Customer computer programming services (NAICS 541511)

2.       Computer systems design services (NAICS 541512)

3.       Computer facilities management services (NAICS 541513)

4.       Other computer related services (NAICS 541519)

There’s a broad spectrum to choose from!

Federal agencies are continually being encouraged to utilize 8(a) business and the DoD has called out 8(a) Stars by name as a great way for agencies to meet small business goals while obtaining the necessary information technology services. The program has a $10 billion dollar ceiling and is available to all agencies.

The process for applying to be on the 8(a) Stars GWAC contains quite a bit of paperwork and information that will need to be submitted. Those contractors who have GSA schedules know what we are talking. You’ll need to provide pricing data, company information, understand all the terms and conditions, as well as proving your company’s technical expertise and experience.

The 8(a) Stars II GWAC is set to be released in the spring of 2015 and will be open for application. You can check out the original contract on FBO (see link below) and start planning ahead. The open season will start at the release of the new solicitation and make sure you check out our other social media for the exact release date! We’ll let you know when it’s available.

FBO link to original 8(a) Stars: https://www.fbo.gov/?s=opportunity&mode=form&id=db6d7c2fcc7d3be50ebcdedefa1139eb&tab=core&_cview=1

GSA 8(a) Stars Info:

http://www.gsa.gov/portal/content/105243

More information on functional areas:

http://www.gsa.gov/portal/content/208177#fa1

What to do about the GSA sales requirement

As a GSA Contractor you have felt the breathe of your contracting officer on the back of your neck when you're not or barely meeting your sales requirement of $25,000 a year. So what do you do about it?Well it depends on how many years in you are and whether or not you have made any progress.

If you receive that dreaded letter asking you what you have been doing to increase your GSA sales then you need to respond with a very compelling argument as to why you should get an extension. If you have been making a good faith effort and you have seen nothing in return chances are you will get that extension. If you honestly have not put much effort into it than say that! But, back it up with a good plan of how you will be moving forward. This should include the efforts you will make to market your GSA Contract to the Federal Agencies.

So this sounds great in theory but you have been unsuccessful in the past what will be different? You will! Whether you need to hire a firm that will assist with some of the steps or if you just need to hunker down and make it happen. The very thing that you need to do is come up with a plan.

A good GSA Marketing plan, yes those do exist, include a snap shot of the market. You're probably saying that you know who you competition is, but have you really done an in depth comparison before? You should also know what your target market is, what agencies purchase your products or services the most and who are the people within that agency do you need to talk to? Once you are armed with this information you can start your action plan. The 4 P's (Product, Price, Place and Promotion) still exist in the government market. So create your plan around them.

This is a lot of work and a lot of time and effort, but it will pay off in the end. If you want a little push on getting started schedule an appointment for our free market analysis which will get you started on knowing your competition and target market.
Click here to schedule yours today: http://government-contract-services.reservio.com/

Professional Services Schedule

The GSA is continuing to consolidate and streamline the different acquisition channels available to government purchasers. The major push in this effort is to consolidate professional services into a single “Professional Services Schedule” (PSS). The ever increasing number of vendors on the multiple professional services schedules has led to the movement for consolidation.

The following schedules are in the process of migration:

·         Consolidated (00CORP)

·         MOBIS (874)

·         PES (871)

·         FABS (520)

·         AIMS (541)

·         LOGWORLD (874V)

·         Environmental (899)

·         Language (738 II)

Contractors that belong to these schedules and provide professional services have been receiving letters, requesting they begin the migration process. Contractors should have received migration notices by the end of December. The process for migration consists of submitting a modification against the current contract and providing required documentation, similar to submitting the original offer. Everything will be reviewed and your contract will be migrated.

This change will provide easy ways to purchase as well as easing the burden on contractors with multiple services schedules, which are all maintained and audited separately. Contract administration resources within companies will now only have to manage a single contacting vehicle. For the purpose of reporting sales, conducting Contractor Assistance Visits, and managing eBuy solicitations, PSS will be a huge change on contract admin resources for the better.

In terms of providing services, GSA solicitation will be able to post solicitation against PSS that span more than one professional service and gain monetary benefit from single responses to multi-discipline requests. 

Information Technology and Human Resources contractors need not worry just yet- SIN 132 51 for IT and 595-21 for HR aren’t being migrated. Your schedules are staying just the way they are.